Quality Name Plate AS9100 Quality System


QNP AS9100 Main Index

 

 


Identification &
Traceability

Identification & Traceability: OP-753-01 Revision B

Effective Date:1/3/2012
Owner Approval by Craig O. Garneau, on 1/3/2012
Management Approval by Craig O. Garneau, President, on 1/3/2012

Printed copies of this document are for information purposes only and are uncontrolled. Printed copies are not valid after the date of printing. This document was printed on

  1. PURPOSE
    To provide a method for identifying and tracing product through all stages of production at QNP.



  2. RESPONSIBILITY

    The table below identifies the people and their responsibility relating to this procedure:

     

    Person

    Responsibility

    Customer

    Provides purchase order number via the customer purchase order.

    Engineering Personnel

    Generate a shop Order Number in relation to the customer purchase order.

    Enter the Customer Purchase Order Number and the Shop Order Number when preparing a shop order, FM-710-01

    Receiving and Stock Department Personnel

    Identify incoming shipments of raw material with Material Control Label, FM-743-01

    Production Personnel & Department Supervisors

    Ensure product lots are controlled using a QNP Shop Order, FM-710-01, or other appropriate means.


  3. APPLICABLE FORMS OR REFERENCES

    The table below identifies the number and the title of the forms and references that are applicable to this procedure;

    Form/Reference Number

    Title

    AS9100 rev C

    Quality Management Systems - Requirements for Aviation, Space and Defense Organizations

    OP-710-01

    Quality Planning
    OP-743-01 Verification of Purchased Product

    OP-753-02

    		 Inspection & Test Status

    FM-710-01

    Shop Order

    FM-710-02

    Job Tracking Card

    FM-743-01

    Material Control Label

    FM-743-02

    Ink & Paint Control Label

    FM-753-01

    Kanban Bin Label

    FM-755-01

    Age Sensitive Material Label


  4. POLICIES
    1. The policies and procedures of this operating procedure, along with the policies and procedures of OP-753-02, Inspection and Test Status, shall be used to maintain the identification of the configuration of the product in order to identify any differences between the actual configuration and the agreed configuration. Actual configuration refers to the product during any stage of planning or production. Agreed configuration refers to the final product that conforms to the customer's requirements per the contract accepted by QNP.

    2. Raw materials (flats of steel, aluminum, brass, vinyl, polycarbonate, polyester, etc.) in the stock department are identified by a Material Control Label, FM-743-01, during Verification of Purchased Product, per OP-743-01. Once material has been requisitioned and cut for a specific order, the material then travels with the appropriate shop order, FM-710-01, or Job Tracking Card, FM-710-02.
    3. A QNP Shop Order, FM-710-01, or a Job Tracking Card, FM-710-02, accompanies a customer's order throughout the production process. Product that is recognizable or unique in such a manner that its identity cannot be mistaken or confused with other product may travel unaccompanied by a Shop Order or Job Tracking Card if necessary.

    4. The QNP Shop Order identifies a product through the production process by:
      • Shop Order Number
      • Process (Job Type)
      • Customer Purchase Order Number
      • Scheduled Ship Date
      • Customer Name
      • Date Received
      • Bill To Address
      • Ship To Address
      • Customer Requirements
      • Other

    5. A Job Tracking Card, FM-710-02, is generated by Photo Department Personnel at the time that stock is requisitioned. It is placed in the Shop Order Envelope, and is used to identify a container or rack that is part of a production lot by:
      • Shop Order Number
      • Customer Purchase Order Number
      • Part Number
      • Material
      • Color
      • or a combination of all

    6. Kanban Bin Labels, FM-753-01, are affixed to boxes in the Shipping/Inspection Department to identify packages of parts which are being held for Kanban release. A Kanban Bin Label identifies product by:
      • Customer Name
      • Part Number
      • Shop Order Number
      • Kanban release, maximum, minimum, and remake quantities
      • Lead time information

    7. Because stock is not requisitioned by the photo department for Thermaplot, Markem, or Mimaki process orders, a Job Tracking Card, FM-710-02, is not generated unless it is required for identification purposes.

    8. Age Sensitive Materials are identified and controlled through the use of FM-743-01, Material Control Label, or FM-755-01, Age Sensitive Material Labels.

    9. Containers of product which become separated from the original lot travel with a Job Tracking Card, FM-710-02.

    10. Product not accompanied by a Shop Order FM-710-01, a Job Tracking Card FM-710-02, a Kanban Bin Label FM-753-01, and not immediately recognizable, should immediately be brought to the attention of the Department Supervisor, a Material Review Board Member, and/or a member of the quality assurance team.

    11. Product manufactured at QNP is a traceable through its unique shop order number. Records are stored in the online databases or on the shop order, FM-710-01, as appropriate. Special retention periods are followed per contract/customer requirements.

    12. Materials used to manufacture product at QNP are typically traceable through a heat, lot, purchase order, invoice, or certificate of compliance number provided by the supplier. The information that is recorded and referenced should be unique and sufficient for identifying the specific lot of material used for production. Material certs are scanned and saved in an online database. Paper copies are retained as appropriate.

     

     

  5. PROCEDURE

    Product identification and traceability of a customer order through production at Quality Name plate is maintained using the following individual procedures.

     5.1 Identification of raw materials and production items.
    Use the table below to determine how raw materials and production items are identified throughout the factory.

    Materials/Production Items

    Location

    Identified By

    Computer Art Files

    Art Department

    File name assigned by the Art Dept.

    Negatives/Films

    Photo Department

    Negative number assigned by the Photo Department

    Printing Screens

    Screen Prep Room and Print Dept.

    Number on side of frame

    Metalphoto Raw Materials

    Metalphoto Department

    Vendor Supplied Labeling; Group, Thickness, Size, etc.

    Paints

    Paint Department

    FM-743-02 Ink and Paint Control Label

    Inks

    Print Department

    FM-743-02 Ink and Paint Control Label

    Steel, Aluminum, Brass, Vinyl, Polycarbonate, Polyester Skids

    Stock Department

    FM-743-01, Material Control Card

    Thermaplot Printing Foils/Mimaki ink cartridges

    TP Department

    Vendor Supplied Labeling on side of Cartridge indicating Color

    Thermaplot/Mimaki Substrates

    TP Department

    Vendor Supplied Labeling on box and inside of core indicating material, and/or vendor part number

    Thermaplot/Mimaki Laminates

    TP Department

    FM-743-01, Material Control Card or Vendor Supplied Labeling

    Markem Printing Foils

    Markem Department

    Vendor Supplied Labeling on core ; color and vendor part number

    Markem Substrates & Laminates

    Markem Department

    Vendor Supplied Labeling on core or vendor part number

    Indigo Inks

    Art Department

    Vendor Supplied Labeling

    Indigo Substrates and Laminates

    Art Department

    FM-743-01, Material Control Card

    Adhesive and Laminates

    Laminate/Adhesive Dept & Storage

    FM-743-01, Material Control Card


    5.2 Fulfilling Traceability Requirements

    Use the steps in the table below to fulfill traceability requirements for items identified on a customer purchase order

    Step

    Action

    Person(s) Responsible

    1.

    Traceability requirement identified on a customer purchase order or contract.

    Engineering Personnel
    2.

    Information and items to be retained for traceability requirements indicated on Shop Order, FM-710-01, during Quality Planning, OP-710-01.
    Examples: Heat Number, Vendor Material Certification

    Engineering Personnel
    3.

    Information recorded on or in Shop Order, FM-710-01, as available during production.

    Production Personnel
    4.

    When order is completed, and the Shop Order is returned to the office, make copies of all information necessary to maintain traceability.

    Quality Assurance Personnel
    5.

    Shop Order, FM-710-01, retained as a Quality Record for the standard amount of time.

    Engineering Personnel
    6.

    Traceability information maintained by Quality Assurance Department for the amount of time specified by the customer.

    Quality Assurance Personnel
    7.

    Information made available to customer upon request.

    Quality Assurance Personnel


  6. RECORDS/OBJECTIVE EVIDENCE

    The retention duration for records referenced in this procedure are available on-line in the FM-423-01 Master Document List with Revision History.
    Records are maintained in accordance with OP-424-01 Control of Quality Records.
  7. REVISION HISTORY

    Revision, approved date, effective date, and a document change summary for this document is located on-line in the FM-423-01 Master Document List with Revision History.