Untitled Document

Quality Name Plate AS9100 Quality System

4 Quality
Management
System
7 Product
Realization
8 Measurement, Analysis and Improvement
- OP-821-01 Customer Satisfaction
- OP-822-01 Internal Quality Audits
- OP-824-01 Production Inspections
- OP-830-01 Customer Complaints
- OP-830-02 Control of Non-conforming Product
- OP-840-01 Statistical Techniques
- OP-852-01 Corrective Action
- OP-853-01 Preventive Action

Verification of Purchased Product

Verification of Purchased Product: OP-743-01 Revision C

Effective Date:12/21/2011
Owner Approval by Barry Ralston, Vice President, on 12/21/2011
Management Approval by Craig O. Garneau, President, on 12/21/2011

Printed copies of this document are for information purposes only and are uncontrolled. Printed copies are not valid after the date of printing. This document was printed on

PURPOSE

To provide a consistent process for the inspection of purchased product to ensure that it meets specified purchase requirements.

RESPONSIBILITY

The table below identifies the people and their responsibility relating to this procedure:

Person

Responsibility

Receiving Personnel

Shipping Clerks

Receive incoming material and supplies.

Inspects shipment upon arrival for damage in transit.

Identify shipments with Material Control Labels, FM-743-01 as necessary.

Department Supervisors

Stock Department Personnel

Verify Bill of Lading against Purchase Order.

Move material to department inventory/storage area.

Inspect material when containers are opened for first use.

Department Supervisors

Accounting Personnel

Quality Assurance Personnel

Contact Vendor/Subcontractor when there is a discrepancy/nonconformance in the contents of a shipment.

APPLICABLE FORMS OR REFERENCES

The table below identifies the number and the title of the forms and references that are applicable to this procedure;

Form/Reference Number	Title
AS9100 rev C	Quality Management Systems - Requirements for Aviation, Space and Defense Organizations
OP-741-01	Purchasing
OP-753-01	Product Identification and Traceability
OP-830-01	Control of Non-Conforming Product
FM-743-01	Material Control Label
n/a	Shipping Department Receiving Log
n/a	Purchase Requisition for Supplies
n/a	Purchase Order

POLICIES

QNP is responsible for ensuring that purchased product meets specified purchase requirements. Verification methods may include;
- Obtaining objective evidence of product quality from suppliers, i.e. certificates of conformity, or test records.
- Inspections or audits of supplier's facilities
- Reviewing required documentation or certifcations
- Inspection of product upon receipt or upon first use,
- or delegating the verification to the supplier, or a supplier cert.
Due to the nature of materials/supplies used in the production of customer orders, QNP does not inspect an incoming shipment until the container is opened for the first use of the materials/supplies.
Purchased product should not be used or processed until it has been verified as conforming to specified requirements unless it is released under a positive recall procedure.
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When QNP uses test reports to verify purchased product, the data in the reports is acceptable per applicable specifications.
If QNP chooses to delegate veritication activities to a supplier, the requirements for delegation will be defined and a register maintained.
If QNP or one of QNP's customers intend to perform verification as a supplier's facilities, QNP shall specify all arrangements in our purchasing documents.
When required by contract, QNP's purchasing information specifies that our customer or customer's representative be given the right to verify at the supplier's facilities to ensure that subcontracted product conforms to specified requirements.
Verfication by our customers is not considered evidence of effective quality control of our supplies, nor does it absolve QNP of the responsibility to provide acceptable product.
Products received for the Thermaplot, Markem, and Laminate/Adhesive Departments are not marked with a Material Control Label, FM-743-01. Rolls of materials and foils are sufficiently identified by the information pre-printed on the product. Visual inspection is sufficient to determine that product is suitable for use.
Reference: OP-753-01 Identification and Traceability
Department supervisors organize their stock and maintain inventory in such a way to practice first in/first out procedures.
The results of an inspection when a container is first opened for use of its contents is recorded on FM-743-01, Material Control Label and is attached to the container.
Records of received materials are maintained within the purchasing database that contains purchase order history.
Shipments received in the shipping department are recorded in a notebook called the Shipping Department Receiving Log. This log contains the date received, supplier name, and shipment method. The purpose of this log is to track incoming packages only, it does not record or provide evidence that any incoming product meets purchase requirements or is acceptable for use.

PROCEDURE

Receiving Inspection at QNP involves the following individual procedures:

5.1 Receiving of Material/Supplies in the Stock Department
5.2 Receiving of Material/Supplies in the Shipping Department
5.3 Inspection of Material/Supplies

5.1 Receiving of Material/Supplies in the Stock Department

Use the steps in the table below when receiving material/supplies in the stock department.

Step	Action	Person(s) Responsible
1.	Perform visual inspection of material/supplies arriving at the loading dock prior to unloading shipment. Damage to containers Other	Receiving Personnel
2.	Has damage to material/supplies that occuring in transit rendered the shipment unusable? If yes, go to step 3 If no, go to step 5	Receiving Personnel
3.	Notify Supervisor who is responsible for purchasing the material. Record non-conformance and refusal of shipment on purchase order or purchasing requisition for supplies.	Receiving Personnel
4.	Refuse shipment by notifying vendor and returning materials/supplies. Procedure ends here.	Receiving Personnel
5.	Unload shipment from carrier vehicle.	Receiving Personnel
6.	Access Bill of Lading and/or Packing Slip accompanying shipment.	Receiving Personnel
7.	Use the Bill of Lading and/or Packing Slip and/or Package label to enter the following information on Material Control Label, FM-743-01: Material Description Alloy Size Supplier PO# Date Received Expiration Date Received By Heat, Lot, or Coil Number is appropriate Other	Receiving Personnel
8.	Make completed Material Control Labels for each container in the shipment and attach to each container in the shipment.	Receiving Personnel
9.	Forward Bill of Lading and Packing Slip to the Department Supervisor who ordered the material/supplies.	Receiving Personnel
10.	Set material aside for further processing by the Department Supervisor who issued request to order material.	Receiving Personnel
13.	Send the following to the Accounting Department: Receiving copy of Purchase Order Bill of Lading Packing Slip	Department Supervisor
14.	Move material to department inventory/storage area.	Department Supervisor Fork Lift Operator Receiving Personnel

5.2 Receiving of Material/Supplies in the Shipping Department
Use the steps in the table below when receiving material/supplies in the shipping department.

Step	Action	Person(s) Responsible
1.	Material/Supplies arrive in the shipping department	Carrier; UPS, FedX, etc.
2.	Sign for packages received in acceptable condition	Shipping Clerk
3.	Log packages in the Shipping Department Receiving Log. Note the delivery date, supplier, number of packages and delivery method.	Shipping Clerk
4.	Use shipping label, packing slip, or experience to deliver packages to the correct department or personnel.	Shipping Clerk
5.	Label or identify the received product as appropriate.	Department Supervisor who ordered material/supplies.
6.	Access receiving copy Purchase Order. Reference: OP-741-01, Purchasing	Department Supervisor
7.	Verify information on Bill of Lading/Packing Slip against the QNP Purchase Order.	Department Supervisor
8.	Initial QNP Purchase Order and indicate quantity received.	Department Supervisor
9.	Send the following to the Accounting Department: Receiving copy of Purchase Order Bill of Lading Packing Slip	Department Supervisor

5.3 Inspection of Materials
Use the steps in the table below when inspecting at the time that the contents of the container are first used.

Step	Action	Person(s) Responsible
1.	Container opened for first use of material/supplies.	Department Supervisor Stock Department Personnel
2.	Inspect material in container against information on Material Control Card, FM-743-01, attached to Container: Type of Material Thickness Finish Suitability for Printing Other	Department Supervisor Stock Department Personnel
3.	Ask: Is the material acceptable? If YES, go to Step 5. If NO, go to Step 4.	Department Supervisor Stock Department Personnel
4.	Handle Material as Nonconforming Product. Reference: OP-830-01 Control of Nonconforming Product	Department Supervisor Stock Department Personnel
5.	Record results of Inspection in space provided on Material Control Label, FM-743-01 attached to container: Released by: Date	Department Supervisor Stock Department Personnel

RECORDS/OBJECTIVE EVIDENCE

The retention duration for records referenced in this procedure are available on-line in the FM-423-01 Master Document List with Revision History.
Records are maintained in accordance with OP-424-01 Control of Quality Records.
REVISION HISTORY
Revision, approved date, effective date, and a document change summary for this document is located on-line in the FM-423-01 Master Document List with Revision History.